a) Personal Data
Personal data is any information relating to an identified or identifiable natural person (hereinafter the „data subject“). A natural person is considered to be identifiable who, directly or indirectly, can be identified in association with an
b) Data Subject
A data subject is any identified or identifiable natural person whose personal data is processed by a person or a company in charge. ·
c) Data-gathering and processing
Data-gathering and processing means any process or series of operations related to personal data, such as collecting, collocate, storing, adapting or modifying, reading, querying, using, disclosure by submission, dissemination, reconciliation or association, restriction, erasure or destruction with or without the aid of automated procedures.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim to limit their future processing.
Profiling is any act or process of extrapolating information about a person based on known traits or tendencies, in particular relating to job, performance, economic situation, health, personal preferences, interests, reliability, behaviour or relocation of natural person.
Pseudonymization is the processing of personal data in such a way that personal data can no longer be attributed to a specific data subject, insofar as the additional information is kept separated to ensure that the personal data is not assigned to an identified or identifiable natural person.
g) Person responsible
The person in charge is the natural or legal person, public, authority, who decides alone or with others on the purposes and means of processing personal data.
The processor is a natural or legal person, public authority agency or other body that processes personal data on behalf of the controller.
Recipient is a natural or legal person, agency or other entity to whom Personal Data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered as beneficiaries.
j) Third party
Third party is a natural or legal person, public authority or third parties other than the data subject, the processor and authorized persons under the direct responsibility of the controller or the processor to process the personal data. ·
Consent is any voluntarily given and unambiguously expressed in the form of a statement or other unambiguous confirmatory act by the data subject for the particular case, by which the data subject indicates that they consent to the processing of the personal data concerning
2. Name and address of the controller The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is:
3. Data Protection Officer
5. Collecting general data and information
The website of GEOTRACE GmbH & Co.KG collects a series of general data and information each time the website is accessed by an affected person or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the internet page from which an accessing system accesses our website (so-called referrers), (4) the sub-web pages which can be accessed via (5) the date and time of access to the website, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our information technology systems. When using this general data and information, GEOTRACE GmbH & Co.KG does not draw any conclusions about the person concerned. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continued functioning of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. GEOTRACE GmbH & Co.KG evaluates this anonymously collected data and information on the one hand statistically and further with the aim of increasing the data protection and data security in our company in order to ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.
6. Registration on our website
The data subject has the possibility to register on the website of the data controller by providing personal data. The personal data to be sent to the controller is derived from the respective input mask used for the registration. The personal data entered by the data subject shall be collected and stored solely for internal use by the controller and for his own purposes. The controller may arrange for the transfer to one or more processors, such as a parcel service, who also uses the personal data o
nly for internal use attributable to the controller. By registering on the website of the controller, the IP address assigned by the Internet service provider (ISP) of the data subject, the date and time of registration are also stored. The storage of this data takes place against the background that only so the misuse of our services can be prevented, and these data in case of need make it possible to clarify committed offences. In this respect, the storage of this data is required to secure the controller. A disclosure of these data to third parties is not, unless there is a legal obligation to pass on or the disclosure of law enforcement serves. By registering the data subject voluntarily providing personal data, the data controller serves to provide the data subject with content or services that, due to the nature of the case, can only be offered to registered users. Registered persons are free to modify the personal data given at registration at any time or to delete it completely from the database of the data controller. The controller shall, at any time upon request, provide information to each data subject as to which personal data about the data subject is stored. Furthermore, the data controller corrects or deletes personal data at the request or reference of the data subject, insofar as this does not conflict with any statutory storage requirements. All data subjects of the controller are available to the data subject as a contact person in this context.
7. Subscription to our newsletter
On the website of GEOTRACE GmbH & Co.KG the users are given the opportunity to subscribe to the newsletter of our company. Which personal data are transmitted to the data controller when the newsletter is ordered results from the input mask used for this purpose. GEOTRACE GmbH & Co.KG informs its customers and business partners at regular intervals by means of a newsletter about company offers. The newsletter of our company can only be received by the data subject if (1) the data subject has a valid email address and (2) the data subject registers for the newsletter. For legal reasons, a confirmation e-mail will be sent to the e-mail address entered by an affected person for the first time for newsletter mailing using the double-opt-in procedure. This confirmation email is used to check whether the owner of the e-mail address as the person concerned authorized the receipt of the newsletter. When subscribing to the newsletter, we also store the IP address of the computer system used by the person concerned at the time of registration, as well as the date and time of registration, as assigned by the Internet Service Provider (ISP). The collection of this data is necessary in order to understand the (possible) misuse of an affected person´s e-mail address at a later date and therefore serves as legal safeguards for the controller. The personal data collected in the context of registering for the newsletter will be used exclusively to send our newsletter. Subscribers to the newsletter may also be notified by e-mail if this is necessary for the operation of the newsletter service or registration, as might be the case in the event of changes to the newsletter or technical changes. There will be no transfer of the personal data collected as part of the newsletter service to third parties. Subscription to our newsletter may be terminated by the person concerned at any time. The consent to the storage of personal data that the data subject has given us for the newsletter dispatch can be revoked at any time. For the purpose of revoking the consent, there is a corresponding link in each newsletter. It is also possible to unsubscribe from the newsletter at any time, directly on the controller´s website, or to inform the controller in a different way.
8. Newsletter tracking
The newsletters of GEOTRACE GmbH & Co.KG contain so-called counting pixels. A counting pixel is a miniature graphic that is embedded in such emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. On the basis of the embedded pixel, GEOTRACE GmbH & Co.KG can recognize if and when an e-mail was opened by a person concerned and which links in the e-mail were called by the person concerned. Such personal data collected via the counting pixels contained in the newsletters will be stored and evaluated by the controller in order to optimize the delivery of newsletters and to better adapt the content of future newsletters to the interests of the data subject. This personal data will not be disclosed to third parties. Affected persons are at any time entitled to revoke the separate declaration of consent made via the double-opt-in procedure. After revocation, this personal data will be deleted by the controller. A cancellation of the receipt of the newsletter, the GEOTRACE GmbH & Co.KG automatically interpreted as a revocation.
9. Contact via the website
Due to legal regulations, the website of GEOTRACE GmbH & Co.KG contains information that enables quick electronic contact to our company as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If an affected person contacts the data controller by e-mail or through a contact form, the personal data provided by the data subject will be automatically saved. Such personal data, voluntarily transmitted by an individual to the controller, is stored for the purpose of processing or contacting the data subject. There is no disclosure of this personal data to third parties.
10. Routine deletion and blocking of personal data
The controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of the storage or, as the case may be, by the European directives or regulations or by any other legislator in laws or regulations which the controller was provided for. If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.
11. Rights of the data subject
A) Right to confirmation
Each data subject has the right, as granted by the European Regulators and Regulators, to require the controller to confirm whether personal data relating to him / her is being processed. If an affected person wishes to make use of this right of confirmation, they can contact an employee of the controller at any time.
B) Right to information
Any person concerned by the processing of personal data shall have the right, granted by the European Directive and Regulatory Authority, at any time to obtain from the data controller information free of charge on the personal data stored about him and a copy of that information. Furthermore, the European legislator and regulator has provided the data subject with the following information: The processing purposes the categories of personal data being processed the recipients or categories of recipients to whom the personal data have been disclosed or are yet to be disclosed, in particular to recipients in third countries or to international organizations if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration the existence of a right to rectification or erasure of the personal data concerning him or of a restriction of the processing by the person responsible or of a right to object to such processing the existence of a right of appeal to a supervisory authority if the personal data are not collected from the data subject: All available information on the source of the data the existence of automated decision-making including profiling under Article 22 (1) and (4) of the GDPR OR DSGVO and at least in these cases -meaningful information on the logic involved and the scope and intended impact of such processing on the data subject In addition, the data subject has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If that is the case, then the data subject has the right to obtain information about the appropriate guarantees in connection with the transfer. If an interested party wishes to exercise this right to information, they may at any time contact an employee of the controller. ·
C) Right to rectification
Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking into account the purposes of the processing. If an affected person wishes to exercise this right of rectification, they may, at any time, contact an employee of the controller.
D) Right to cancellation (right to be forgotten)
Any person affected by the processing of personal data shall have the right granted by the European Directives and Regulators to require the controller to immediately delete the personal data concerning him, provided that one of the following reasons is satisfied and the processing is not required: The personal data has been collected for such purposes or otherwise processed for which they are no longer necessary. The data subject withdraws the consent on which the processing was based in accordance with Article 6 (1) (a) of the GDPR OR DSGVO or Article 9 (2) (a) of the GDPR OR DSGVO and lacks any other legal basis for the processing. The data subject objects to the processing in accordance with Art. 21 (1)GDPR OR DSGVO, and there are no legitimate reasons for the processing, or the data subject objects according to Art. 21 (2)GDPR OR DSGVO Processing. The personal data were processed unlawfully. The erasure of personal data is necessary to fulfil a legal obligation under Union or national law to which the controller is subject. The personal data were collected in relation to information society services offered pursuant to Art. 8 para. 1 GDPR OR DSGVO. If one of the above reasons is correct and an affected person wishes to arrange for the deletion of personal data stored by GEOTRACE GmbH & Co.KG, they may at any time contact an employee of the controller. The employee of GEOTRACE GmbH & Co.KG will arrange for the extinguishing request to be fulfilled immediately. If the personal data has been made public by GEOTRACE GmbH & Co.KG and our company is responsible for deleting personal data as the person responsible pursuant to Art. 17 para. 1 GDPR OR DSGVO, GEOTRACE GmbH & Co.KG shall take into account the available technology and the implementation costs appropriate measures, including those of a technical nature, to inform other data controllers processing the personal data published that the data subject has been obliterated by these other data controllers to delete all links to such personal data or to copies or Has requested replicas of this personal data, as far as the processing is not required. The employee of GEOTRACE GmbH & Co.KG will arrange the necessary in individual cases.
E) Right to restriction of processing
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to require the controller to restrict the processing if one of the following conditions applies: The accuracy of the personal data is contested by the data subject for a period of time that enables the controller to verify the accuracy of the personal data. The processing is unlawful, the data subject refuses to delete the personal data and instead requests the restriction of the use of personal data. The controller no longer needs the personal data for the purposes of processing, but the data subject requires them to assert, exercise or defend legal claims. The person concerned has objection to the processing acc. Art. 21 para. 1GDPR OR DSGVO and it is not yet clear whether the legitimate reasons of the person responsible outweigh those of the person concerned. If one of the above-mentioned conditions exists and an affected person wishes to request the restriction of personal data stored by GEOTRACE GmbH & Co.KG, he may at any time contact an employee of the controller. The employee of GEOTRACE GmbH & Co.KG will initiate the restriction of processing.
F) Data transferability
Any person affected by the processing of personal data shall have the right conferred by the European Directives and Regulations to obtain the personal data concerning him / her provided to a controller by the data subject in a structured, common and machine-readable format. It also has the right to transfer this data to another person responsible without hindrance by the controller to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 (1) (a) of the GDPR OR DSGVO or Article 9 (1) (b) 2 (a) of the GDPR OR DSGVO or on a contract pursuant to Article 6 (1) (b) of the GDPR OR DSGVO and processing by means of automated processes, unless the processing is necessary for the performance of a task of public interest or in the exercise of public authority, which has been assigned to the responsible person. Furthermore, in exercising their right to data portability under Article 20 (1) of the GDPR OR DSGVO, the data subject has the right to obtain that the personal data are transmitted directly from one controller to another, insofar as this is technically feasible and if so this does not affect the rights and freedoms of others. In order to assert the right to data portability, the data subject can contact an employee of GEOTRACE GmbH & Co.KG at any time.
G) Right to object
Any person concerned by the processing of personal data shall have the right conferred by the European directive and regulatory authority at any time, for reasons arising from its particular situation, against the processing of personal data relating to it pursuant to Article 6 (1) (e) or f GDPR OR DSGVO takes an objection. This also applies to profiling based on these provisions. GEOTRACE GmbH & Co.KG will no longer process personal data in the event of an objection, unless we can prove compelling reasons for processing that are worthy of protection that outweigh the interests, rights and freedoms of the data subject, or the processing serves the purpose of asserting, exercising or defence of legal claims. If GEOTRACE GmbH & Co.KG processes personal data in order to operate direct mail, the data subject has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to the profiling, as far as it is associated with such direct mail. If the data subject objects to GEOTRACE GmbH & Co.KG processing for direct marketing purposes, GEOTRACE GmbH & Co.KG will no longer process the personal data for these purposes. In addition, the data subject has the right, for reasons arising from his / her particular situation, to process personal data concerning him or her, for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 of
the GEOTRACE GmbH & Co.KG GDPR OR DSGVO are objected to, unless such processing is necessary to fulfil a task of public interest. In order to exercise the right to object, the data subject can directly contact any employee of GEOTRACE GmbH & Co.KG or another employee. The data subject is also free, in the context of the use of information society services, notwithstanding Directive 2002/58 / EC, to exercise his right of opposition by means of automated procedures using technical specifications.
H) Automated decisions in individual cases including profiling
Any person concerned by the processing of personal data shall have the right, as granted by the European legislature, not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on it or, in a similar manner, significantly affects it; unless the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by Union or Member State legislation to which the controller is subject, and that legislation provides for appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject; or (3) with the express consent of the data subject. If the decision (1) is required for the conclusion or performance of a contract between the person concerned and the person responsible or (2) it takes place with the express consent of the data subject, GEOTRACE GmbH & Co.KG shall take appropriate measures to safeguard the rights and freedoms as well as to safeguard the legitimate interests of the data subject, including at least the right to obtain the intervention of a person by the controller, to express his or her own position and to contest the decision. If the data subject wishes to claim automated decision-making rights, they can contact an employee of the controller at any time.
I) Right to revoke a data protection consent
Any person affected by the processing of personal data has the right, granted by the European directive and regulatory authority, to revoke consent to the processing of personal data at any time. If the data subject wishes to assert their right to withdraw consent, they may, at any time, contact an employee of the controller. 12. Data protection in applications and in the application process The controller collects and processes the personal data of applicants for the purpose of processing the application process. The processing can also be done electronically. This is particularly the case if an applicant submits corresponding application documents to the controller by electronic means, for example by e-mail or via a web form available on the website. If the controller concludes a contract of employment with an applicant, the data transmitted will be stored for the purposes of the employment relationship in accordance with the law. If no employment contract is concluded with the candidate by the controller, the application documents will be automatically deleted two months after the announcement of the rejection decision, unless deletion precludes other legitimate interests of the controller. Other legitimate interest in this sense, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).
13. Data protection regulations for the use and use of Google Analytics (with anonymization function)
The controller has integrated on this website the component Google Analytics (with anonymization function). Google Analytics is a web analytics service. Web analysis is the collection, collection and analysis of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on which website an affected person has come to a website (so-called referrers), which sub pages of the website were accessed or how often and for which length of stay a sub page was viewed. A web analysis is mainly used to optimize a website and cost-benefit analysis of Internet advertising. The operating company of the Google Analytics component is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
The controller uses the addition "_gat._anonymizeIp" for web analytics via Google Analytics. By means of this addendum, the IP address of the Internet access of the data subject will be shortened and anonymised by Google if the access to our website is from a Member State of the European Union or from another state party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyze visitor flows on our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile for us online reports showing the activities on our websites, and to provide other services related to the use of our website. Google Analytics uses a cookie on the information technology system of the person concerned. What cookies are, has already been explained above. By using this cookie Google is enabled to analyze the usage of our website. Each time one of the pages of this website is accessed by the controller and a Google Analytics component has been integrated, the Internet browser on the information technology system of the person concerned is automatically initiated by the respective Google Analytics component To submit data to Google for online analysis purposes. As part of this technical process, Google will be aware of personal data, such as the IP address of the person concerned, which serve, among other things, Google to track the origin of the visitors and clicks, and subsequently make commission settlements possible. The cookie stores personally identifiable information, such as access time, the location from which access was made, and the frequency of site visits by the data subject. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the data subject, is transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.
The affected person can prevent the setting of cookies through our website, as shown above, at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the person concerned. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.
Google Analytics is explained in more detail at
The controller has integrated Google AdWords on this website. Google AdWords is an Internet advertising service that allows advertisers to run both Google and Google Network search engine results. Google AdWords allows an advertiser to pre-set keywords that will display an ad on Google´s search engine results only when the search engine retrieves a keyword-related search result. In the Google Network, ads are distributed on topical web pages using an automated algorithm and according to pre-defined keywords.
The operating company for the services of Google AdWords is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
The purpose of Google AdWords is to promote our website by displaying interest-based advertising on third-party websites and in the search engine results of Google´s search engine and by displaying advertisements on our website.
If a data subject arrives at our website via a Google ad, a so-called conversion cookie will be stored on Google´s information technology system by Google. What cookies are, has already been explained above. A conversion cookie expires after thirty days and is not used to identify the data subject. About the conversion cookie is, if the cookie has not yet expired, traced whether certain sub-pages, such as the shopping cart from an online shop system, were accessed on our website. The conversion cookie allows both us and Google to understand whether an affected person who came to our website via an AdWords ad generated revenue, in example, completed or cancelled a purchase.
The data and information collected through the use of the conversion cookie are used by Google to create visitor statistics for our website. These visit statistics are then used by us to determine the total number of users who have been sent to us through AdWords ads, in order to determine the success or failure of each AdWords ad and to optimize our AdWords ads for the future, our company nor any other Google AdWords advertiser receives any information from Google that could identify the data subject.
The conversion cookie stores personally identifiable information, such as the web pages visited by the affected person. Each time you visit our website, your personal information, including the IP address of the Internet connection used by the data subject, will be transferred to Google in the United States of America. This personal information is stored by Google in the United States of America. Google may transfer such personal data collected through the technical process to third parties.
The affected person can prevent the setting of cookies through our website, as shown above, at any time by means of a corresponding setting of the Internet browser used and thus permanently contradict the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a conversion cookie on the information technology system of the person concerned. In addition, a cookie already set by Google AdWords can be deleted at any time via the Internet browser or other software programs.
Furthermore, the data subject has the opportunity to object to Google´s interest-based advertising.
To do this, the person concerned must access the link www.google.com/settings/ads from each of the Internet browsers they use and make the desired settings there.
15. Legal basis of processing
Art. 6 I lit. A GDPR OR DSGVO serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfil a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. b GDPR OR DSGVO. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 I lit.
c GDPR OR DSGVO. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d GDPR OR DSGVO are based. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR OR DSGVO are based. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are particularly allowed to us because they have been specifically mentioned by the European legislator. In that regard, it considered that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, GDPR OR DSGVO).
16. Eligible processing interests that are being pursued by the controller or a third party
Is the processing of personal data based on Article 6 I lit. f GDPR OR DSGVO is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.
17. Duration for which the personal data are stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted, if they are no longer required to fulfil the contract or to initiate a contract.
18. Legal or contractual provisions for the provision of personal data; Necessity for the conclusion of the contract; Obligation of the data subject to provide the personal data; possible consequences of non-provision
We clarify that the provision of personal information is in part required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor). Occasionally it may be necessary for a contract to be concluded that an affected person provides us with personal data that must subsequently be processed by us. For example, the data subject is required to provide us with personal information when our company enters into a contract with her. Failure to provide the personal data would mean that the contract with the person concerned could not be closed. Prior to any personal data being provided by the person concerned, the person concerned must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.
19. Existence of automated decision-making
As a responsible company we refrain from automatic decision-making or profiling.